Compliance Overview
Introduction
Earna AI operates in the Canadian financial services sector, requiring compliance with federal and provincial regulations for financial technology services, anti-money laundering (AML), know your customer (KYC), and data privacy requirements.
Regulatory Landscape
Business Model Classification
Service Description
Earna AI provides:
- Financial data aggregation via Plaid integration
- Credit assessment tools using AI/ML models
- Financial analytics for individuals and businesses
- Transaction categorization and insights
- Cash flow analysis and predictions
Regulatory Classification
Based on our services, Earna AI is classified as:
Jurisdiction | Classification | Requirement |
---|---|---|
Federal (FINTRAC) | Money Services Business (MSB) | Registration required if handling funds |
British Columbia | Credit Services Provider | License may be required |
Alberta | Designated Business | Registration for specific activities |
Ontario | Financial Services Provider | Compliance with FSRA guidelines |
Quebec | Financial Services | AMF authorization if required |
Compliance Framework
Governance Structure
interface ComplianceGovernance {
leadership: {
chiefComplianceOfficer: {
name: 'TBD'
reportsTo: 'CEO'
responsibilities: [
'Regulatory compliance oversight',
'Policy development and maintenance',
'Regulatory relationship management',
'Compliance risk assessment'
]
}
complianceCommittee: {
members: ['CEO', 'CCO', 'CFO', 'Legal Counsel']
meetingFrequency: 'Monthly'
responsibilities: [
'Review compliance metrics',
'Approve policy changes',
'Oversee remediation efforts',
'Review regulatory changes'
]
}
}
reporting: {
board: 'Quarterly compliance report'
regulators: 'As required by regulation'
internal: 'Monthly dashboards'
}
}
Compliance Program Components
1. Risk Assessment
risk_assessment:
frequency: "Annual + significant changes"
methodology: "COSO Framework"
categories:
regulatory_risk:
- FINTRAC non-compliance
- Provincial licensing gaps
- Privacy breaches
- Consumer protection violations
operational_risk:
- KYC/AML failures
- Data quality issues
- Third-party compliance
- System failures
reputational_risk:
- Regulatory sanctions
- Media coverage
- Customer complaints
- Partner concerns
risk_matrix:
high_impact_high_probability:
- "Immediate remediation required"
- "Board notification"
- "Regulatory disclosure if required"
high_impact_low_probability:
- "Mitigation plan required"
- "Quarterly monitoring"
- "Insurance consideration"
2. Policies and Procedures
Policy | Purpose | Review Frequency |
---|---|---|
AML/ATF Policy | FINTRAC compliance | Annual |
KYC Procedures | Customer identification | Annual |
Privacy Policy | PIPEDA compliance | Annual |
Data Retention | Record keeping requirements | Annual |
Suspicious Transaction Reporting | STR procedures | Semi-annual |
Compliance Training | Employee education | Annual |
Third-Party Management | Vendor compliance | Annual |
Incident Response | Breach procedures | Semi-annual |
3. Training Program
interface ComplianceTraining {
onboarding: {
topics: [
'Regulatory overview',
'AML/KYC basics',
'Privacy requirements',
'Reporting obligations',
'Red flags identification'
]
duration: '4 hours'
testing: true
passingScore: 80
}
annual: {
topics: [
'Regulatory updates',
'Policy changes',
'Case studies',
'Incident review',
'Best practices'
]
duration: '2 hours'
testing: true
passingScore: 80
}
roleSpecific: {
customerFacing: [
'KYC procedures',
'Suspicious activity detection',
'Customer privacy'
]
technical: [
'Data protection',
'System security',
'Audit logging'
]
management: [
'Oversight responsibilities',
'Reporting requirements',
'Risk management'
]
}
}
Key Compliance Requirements
FINTRAC Requirements
- Registration: Required if qualifying as MSB
- Compliance Program: Documented policies and procedures
- Compliance Officer: Appointed with defined responsibilities
- Risk Assessment: Regular assessment of ML/TF risks
- Training: Ongoing training for relevant staff
- Effectiveness Review: Two-year review cycle
Provincial Requirements
British Columbia (BCFSA)
- Business license for financial services
- Consumer protection compliance
- Disclosure requirements
- Fair business practices
Alberta (ABFIR)
- Registration if providing regulated services
- Consumer protection standards
- Complaint handling procedures
Ontario (FSRA)
- Compliance with financial services regulations
- Consumer protection requirements
- Fair treatment of customers
Quebec (AMF)
- Authorization for financial services
- French language requirements
- Consumer protection standards
- Privacy requirements (in addition to PIPEDA)
Data Privacy (PIPEDA)
- Consent: Obtain consent for data collection
- Purpose Limitation: Use data only for stated purposes
- Data Minimization: Collect only necessary data
- Retention Limits: Keep data only as long as needed
- Security Safeguards: Protect personal information
- Access Rights: Provide access to personal data
- Correction Rights: Allow correction of errors
- Breach Notification: Report breaches to Privacy Commissioner
Compliance Monitoring
Key Performance Indicators
interface ComplianceKPIs {
regulatory: {
filedReports: number // Target: 100% on time
regulatoryFindings: number // Target: 0 critical
licenseStatus: 'Active' | 'Pending' | 'Expired'
lastAudit: Date
}
operational: {
kycCompletionRate: number // Target: 100%
kycReviewBacklog: number // Target: < 10
suspiciousTransactions: number // Track and report
trainingCompletion: number // Target: 100%
}
quality: {
falsePositives: number // Target: < 10%
customerComplaints: number // Target: < 5/month
dataBreaches: number // Target: 0
privacyIncidents: number // Target: 0
}
}
Compliance Dashboard
dashboard:
real_time_monitoring:
- Transaction monitoring alerts
- KYC verification queue
- Sanctions screening results
- System availability
daily_reports:
- New customer onboarding
- High-risk transactions
- Failed KYC attempts
- System errors
weekly_reports:
- Compliance metrics summary
- Training completion status
- Policy violations
- Regulatory updates
monthly_reports:
- Risk assessment update
- Compliance scorecard
- Incident summary
- Regulatory filing status
Regulatory Reporting
FINTRAC Reporting
Report Type | Trigger | Timeline | Method |
---|---|---|---|
Suspicious Transaction (STR) | Reasonable grounds to suspect ML/TF | Within 30 days | F2R system |
Large Cash Transaction | Cash ≥ $10,000 | Within 15 days | F2R system |
Electronic Funds Transfer | EFT ≥ $10,000 | Within 5 days | F2R system |
Terrorist Property | Immediate knowledge | Immediately | F2R system |
Provincial Reporting
Province | Report Type | Frequency | Recipient |
---|---|---|---|
BC | Annual Return | Annual | BCFSA |
AB | Compliance Report | As required | ABFIR |
ON | Information Return | Annual | FSRA |
QC | Activity Report | Annual | AMF |
Compliance Technology
Automated Compliance Tools
class ComplianceAutomation {
// KYC automation
async performKYC(customer: Customer): Promise<KYCResult> {
const checks = await Promise.all([
this.verifyIdentity(customer),
this.checkSanctions(customer),
this.checkPEP(customer),
this.checkAdverseMedia(customer),
this.assessRisk(customer)
])
return {
status: this.determineStatus(checks),
riskScore: this.calculateRiskScore(checks),
requiredActions: this.getRequiredActions(checks)
}
}
// Transaction monitoring
async monitorTransaction(transaction: Transaction): Promise<MonitoringResult> {
const alerts = []
// Pattern detection
if (await this.detectStructuring(transaction)) {
alerts.push({ type: 'structuring', severity: 'high' })
}
if (await this.detectVelocity(transaction)) {
alerts.push({ type: 'velocity', severity: 'medium' })
}
if (await this.detectGeographicRisk(transaction)) {
alerts.push({ type: 'geographic', severity: 'high' })
}
return {
alerts,
requiresReview: alerts.length > 0,
autoEscalate: alerts.some(a => a.severity === 'high')
}
}
}
Compliance Calendar
Incident Management
Compliance Incident Response
incident_response:
classification:
critical:
- Regulatory breach
- Large-scale privacy breach
- Systemic AML failure
response_time: Immediate
escalation: CEO, Board, Legal
high:
- Individual privacy breach
- Missed regulatory filing
- Failed audit finding
response_time: Within 4 hours
escalation: CCO, Legal
medium:
- Policy violation
- Training non-completion
- Process deviation
response_time: Within 24 hours
escalation: Compliance team
low:
- Documentation gap
- Minor process issue
response_time: Within 72 hours
escalation: Team lead
process:
1_detection: "Identify and classify incident"
2_containment: "Prevent further impact"
3_investigation: "Determine root cause"
4_remediation: "Fix underlying issue"
5_notification: "Inform stakeholders/regulators"
6_review: "Lessons learned and prevention"
Contact Information
Regulatory Bodies
Organization | Purpose | Contact |
---|---|---|
FINTRAC | AML/ATF Compliance | 1-866-346-8722 |
OSFI | Financial Institution Oversight | 1-800-385-8647 |
Privacy Commissioner | PIPEDA Compliance | 1-800-282-1376 |
BCFSA | BC Financial Services | 604-660-3555 |
FSRA | Ontario Financial Services | 416-250-7250 |
AMF | Quebec Financial Services | 1-877-525-0337 |
Internal Contacts
- Chief Compliance Officer: compliance@earna.ai
- Privacy Officer: privacy@earna.ai
- Compliance Hotline: compliance-hotline@earna.ai
Next Steps
- FINTRAC Requirements - Detailed FINTRAC compliance
- Provincial Licenses - Provincial requirements
- AML/KYC Procedures - Customer due diligence
- Data Privacy - PIPEDA compliance
Last updated on