Provincial Licenses
Overview
Each Canadian province and territory has its own financial services regulatory framework. This document outlines the licensing requirements for Earna AI to operate legally across Canada, based on our services of financial data aggregation, credit assessment, and financial analytics.
Service Classification by Province
British Columbia
Regulator: BC Financial Services Authority (BCFSA)
regulator:
name: "BC Financial Services Authority"
website: "https://www.bcfsa.ca"
contact: "604-660-3555"
email: "info@bcfsa.ca"
licensing_requirements:
credit_services:
applicable: true
legislation: "Business Practices and Consumer Protection Act"
license_type: "Credit Services License"
triggers:
- "Providing credit reports"
- "Credit counselling services"
- "Debt pooling or consolidation"
- "Credit repair services"
exemptions:
- "Pure data aggregation"
- "Financial education only"
- "No credit arrangement facilitation"
money_services:
applicable: false
reason: "Not handling client funds"
mortgage_broker:
applicable: false
reason: "Not arranging mortgages"
BC Application Process
interface BCLicenseApplication {
requirements: {
corporate: {
bcRegistration: 'Required'
registeredOffice: 'BC address required'
extraProvincialRegistration: 'If incorporated elsewhere'
}
financial: {
securityBond: 50000 // CAD
financialStatements: 'Audited preferred'
businessPlan: 'Required'
projections: '3 years'
}
personnel: {
criminelRecordChecks: 'All directors and officers'
competencyRequirements: 'Industry experience'
designatedIndividual: 'BC resident required'
}
operational: {
trustAccount: 'If handling client funds'
complaintsProcess: 'Documented procedure'
privacyPolicy: 'PIPA compliant'
businessPremises: 'Physical location in BC'
}
}
timeline: {
processing: '6-8 weeks'
renewal: 'Annual'
reportingFrequency: 'Annual'
}
costs: {
applicationFee: 500
annualFee: 1500
securityBond: 50000
}
}
BC Compliance Requirements
ongoing_compliance:
record_keeping:
- Client agreements
- Transaction records
- Complaint register
- Trust account records
retention: "7 years"
reporting:
annual_report:
deadline: "Within 90 days of fiscal year end"
contents:
- Financial statements
- Business activities summary
- Complaint statistics
- Material changes
change_notifications:
- Directors/officers changes
- Business address changes
- Control changes
- Material business changes
timeline: "Within 10 days"
consumer_protection:
disclosures:
- Service fees
- Cancellation rights
- Complaint process
- Privacy policy
prohibited_practices:
- Misleading representations
- Unconscionable acts
- Tied selling
- Unfair practices
Alberta
Regulator: Alberta Financial and Insurance Regulator (ABFIR)
regulator:
name: "Alberta Financial and Insurance Regulator"
website: "https://www.abfir.ca"
contact: "780-427-8322"
email: "info@abfir.ca"
licensing_requirements:
designated_business:
applicable: "Potentially"
legislation: "Consumer Protection Act"
license_type: "Designated Business License"
triggers:
- "Credit repair services"
- "Debt repayment services"
- "Credit counselling (for fee)"
exemptions:
- "Information services only"
- "No debt management"
- "No credit repair claims"
loan_broker:
applicable: false
reason: "Not arranging loans"
Alberta Application Process
interface AlbertaLicenseApplication {
requirements: {
corporate: {
albertaRegistration: 'Extra-provincial or Alberta corp'
registeredOffice: 'Alberta address'
businessLicense: 'Municipal license required'
}
financial: {
securityDeposit: 25000 // CAD minimum
financialStatements: 'Recent statements'
insuranceRequirements: {
generalLiability: 2000000
errorsOmissions: 1000000
}
}
personnel: {
designatedManager: 'Alberta resident'
trainingRequirements: 'Industry knowledge'
backgroundChecks: 'All key personnel'
}
}
process: {
steps: [
'Pre-application consultation',
'Submit application',
'Background investigations',
'Compliance review',
'License issuance'
]
timeline: '4-6 weeks'
}
costs: {
applicationFee: 750
annualLicense: 2000
securityDeposit: 25000
}
}
Saskatchewan
Regulator: Financial and Consumer Affairs Authority (FCAA)
regulator:
name: "Financial and Consumer Affairs Authority"
website: "https://www.fcaa.gov.sk.ca"
contact: "306-787-5645"
licensing_requirements:
credit_reporting:
applicable: "Review required"
legislation: "Credit Reporting Act"
considerations:
- "Data aggregation may not require license"
- "Credit scoring may require registration"
consumer_protection:
legislation: "Consumer Protection Act"
registration: "May be required for certain services"
Manitoba
Regulator: Financial and Consumer Services Commission (FCSC)
regulator:
name: "Manitoba Financial Services Agency"
website: "https://mbfinancial.ca"
contact: "204-945-2542"
licensing_requirements:
credit_services:
applicable: "Case-by-case"
legislation: "Consumer Protection Act"
review_factors:
- Service offerings
- Fee structure
- Marketing claims
- Consumer interaction
Ontario
Regulator: Financial Services Regulatory Authority (FSRA)
regulator:
name: "Financial Services Regulatory Authority of Ontario"
website: "https://www.fsrao.ca"
contact: "416-250-7250"
email: "contactcentre@fsrao.ca"
licensing_requirements:
mortgage_brokering:
applicable: false
reason: "Not arranging mortgages"
credit_unions:
applicable: false
reason: "Not a deposit-taking institution"
loan_and_trust:
applicable: false
reason: "Not providing loans or trust services"
collection_agency:
applicable: false
reason: "Not collecting debts"
Ontario Consumer Protection
interface OntarioCompliance {
consumerProtection: {
legislation: 'Consumer Protection Act, 2002'
requirements: {
contracts: {
writtenAgreements: 'Required for services > $50'
coolingOffPeriod: '10 days for certain services'
disclosures: [
'Total cost',
'Payment terms',
'Cancellation rights',
'Service description'
]
}
prohibitions: [
'Unfair practices',
'False representations',
'Unconscionable representations',
'Renegotiation of agreements'
]
advertising: {
truthfulness: 'All claims must be substantiated'
clarity: 'Clear and comprehensible'
disclosures: 'Material terms disclosed'
}
}
}
privacy: {
legislation: 'Personal Information Protection and Electronic Documents Act'
requirements: [
'Privacy policy',
'Consent for collection',
'Purpose limitation',
'Data security'
]
}
}
Quebec
Regulator: Autorité des marchés financiers (AMF)
regulator:
name: "Autorité des marchés financiers"
website: "https://lautorite.qc.ca"
contact: "1-877-525-0337"
email: "information@lautorite.qc.ca"
licensing_requirements:
money_services:
applicable: "If offering payment services"
legislation: "Money-Services Businesses Act"
license: "Money-services business license"
triggers:
- "Currency exchange"
- "Funds transfer"
- "Check cashing"
- "Issuing/redeeming payment instruments"
credit_assessment:
applicable: "Potentially"
legislation: "Act respecting the distribution of financial products and services"
review_required: "Case-by-case basis"
consumer_credit:
legislation: "Consumer Protection Act"
permits_required:
- "If extending credit"
- "If credit brokering"
Quebec Language Requirements
interface QuebecLanguageCompliance {
charter: 'Charter of the French Language (Bill 101)'
requirements: {
documentation: {
contracts: 'Must be in French'
customerCommunications: 'French required'
website: 'French version mandatory'
advertising: 'French predominant'
}
exceptions: {
expressRequest: 'Customer can request English'
documentation: 'Must still provide French'
}
enforcement: {
agency: 'Office québécois de la langue française'
penalties: 'Up to $20,000 per violation'
}
}
implementation: {
priority: 'High - before Quebec launch'
timeline: 'Complete French translation required'
resources: [
'Certified translators',
'Legal review in French',
'Bilingual customer service'
]
}
}
Atlantic Provinces
Nova Scotia
regulator:
name: "Nova Scotia Securities Commission"
website: "https://nssc.novascotia.ca"
contact: "902-424-7768"
requirements:
credit_services:
legislation: "Consumer Protection Act"
licensing: "Review required based on services"
collection_agency:
applicable: false
reason: "Not collecting debts"
New Brunswick
regulator:
name: "Financial and Consumer Services Commission"
website: "https://www.fcnb.ca"
contact: "1-866-933-2222"
requirements:
consumer_credit:
legislation: "Cost of Credit Disclosure Act"
compliance: "Disclosure requirements if extending credit"
collection_agency:
applicable: false
reason: "Not collecting debts"
Prince Edward Island
regulator:
name: "Office of the Superintendent of Insurance"
contact: "902-368-4550"
requirements:
consumer_protection:
legislation: "Business Practices Act"
registration: "May be required"
review: "Case-by-case basis"
Newfoundland and Labrador
regulator:
name: "Digital Government and Service NL"
website: "https://www.gov.nl.ca/dgsnl/"
contact: "709-729-2946"
requirements:
consumer_protection:
legislation: "Consumer Protection and Business Practices Act"
licensing: "Review required"
factors:
- Service type
- Consumer interaction
- Fee structure
Territories
Northwest Territories, Yukon, and Nunavut
territories:
northwest_territories:
regulator: "Department of Municipal and Community Affairs"
legislation: "Consumer Protection Act"
licensing: "Business license required"
yukon:
regulator: "Department of Community Services"
legislation: "Consumers Protection Act"
requirements: "Business registration"
nunavut:
regulator: "Department of Community and Government Services"
requirements: "Business license"
Multi-Provincial Operations
Passport System
interface PassportSystem {
overview: {
purpose: 'Simplified multi-provincial licensing'
availability: 'Limited for certain sectors'
coordination: 'Through Canadian Securities Administrators'
}
applicability: {
securities: 'Yes - through CSA'
insurance: 'Yes - through CCIR'
creditServices: 'No - individual provincial licenses'
moneyServices: 'No - individual requirements'
}
strategy: {
primaryJurisdiction: 'Establish in one province first'
expansion: 'Sequential provincial applications'
harmonization: 'Leverage similar requirements'
}
}
Compliance Strategy
License Application Tracker
class LicenseTracker {
provinces = {
BC: {
status: 'Not Started',
regulator: 'BCFSA',
licenseType: 'Credit Services',
priority: 'High',
estimatedTimeline: '6-8 weeks',
requirements: {
application: false,
financials: false,
securityBond: false,
backgroundChecks: false,
businessPlan: false
}
},
AB: {
status: 'Not Started',
regulator: 'ABFIR',
licenseType: 'Designated Business',
priority: 'High',
estimatedTimeline: '4-6 weeks',
requirements: {
application: false,
financials: false,
securityDeposit: false,
insurance: false,
backgroundChecks: false
}
},
ON: {
status: 'Analysis',
regulator: 'FSRA',
licenseType: 'None Required',
priority: 'High',
notes: 'Consumer Protection Act compliance only'
},
QC: {
status: 'Not Started',
regulator: 'AMF',
licenseType: 'TBD',
priority: 'Medium',
specialRequirements: ['French language compliance'],
estimatedTimeline: '8-12 weeks'
}
}
getTotalCosts(): CostSummary {
return {
applicationFees: 3500,
annualFees: 8500,
securityDeposits: 75000,
insurance: 3000000,
legalFees: 25000, // Estimated
translationFees: 15000 // Quebec
}
}
getTimeline(): Timeline {
return {
phase1: '3 months', // ON, BC, AB
phase2: '6 months', // QC, MB, SK
phase3: '9 months', // Atlantic & Territories
total: '9-12 months for full coverage'
}
}
}
Compliance Maintenance
Annual Requirements by Province
Province | Annual Report | Fee Payment | Renewal | Audits |
---|---|---|---|---|
BC | Yes - 90 days | Annual | Annual | Possible |
AB | Yes - 60 days | Annual | Annual | Random |
SK | If required | Annual | Annual | As needed |
MB | If required | Annual | Annual | As needed |
ON | N/A | N/A | N/A | Consumer complaints |
QC | Yes | Annual | Variable | Regular |
NS | If required | Annual | Annual | As needed |
NB | If required | Annual | Annual | As needed |
Change Management
material_changes:
notify_immediately:
- Control changes
- Cease operations
- Bankruptcy/insolvency
- Criminal charges
notify_within_10_days:
- Director/officer changes
- Address changes
- Business model changes
- Name changes
notify_within_30_days:
- Policy changes
- System changes
- Partnership changes
- Service modifications
Risk Assessment by Province
interface ProvincialRiskAssessment {
high_risk: {
provinces: ['QC', 'BC'],
factors: [
'Complex regulatory requirements',
'Active enforcement',
'High penalties',
'Language requirements (QC)'
]
}
medium_risk: {
provinces: ['AB', 'MB', 'SK'],
factors: [
'Moderate regulatory framework',
'Standard enforcement',
'Clear requirements'
]
}
low_risk: {
provinces: ['ON', 'Atlantic provinces', 'Territories'],
factors: [
'Limited licensing requirements',
'Consumer protection focus',
'Complaint-driven enforcement'
]
}
}
Implementation Roadmap
Phase 1: Foundation (Months 1-3)
- Complete regulatory analysis for all provinces
- Engage legal counsel in key provinces
- Prepare base documentation package
- Establish corporate structure
Phase 2: Priority Provinces (Months 3-6)
- Submit BC application
- Submit Alberta application
- Ensure Ontario compliance
- Begin Quebec preparation
Phase 3: Expansion (Months 6-9)
- Submit Quebec application (with French docs)
- Apply in Manitoba and Saskatchewan
- Assess Atlantic provinces
Phase 4: Maintenance (Ongoing)
- Annual renewals
- Compliance reporting
- Regulatory updates
- Change notifications
Legal Resources
Law Firms Specializing in Financial Services
Province | Recommended Firms | Expertise |
---|---|---|
BC | Fasken, Blake Cassels | Financial services licensing |
AB | Bennett Jones, Osler | Regulatory compliance |
ON | McCarthy Tétrault, Torys | Financial regulation |
QC | Stikeman Elliott, Davies | AMF regulations, French requirements |
Regulatory Consultants
- MNP LLP: National coverage, licensing support
- PwC Canada: Regulatory compliance advisory
- Deloitte: Financial services regulatory
- KPMG: Licensing and compliance
Cost Summary
total_estimated_costs:
year_1:
application_fees: $10,000
legal_fees: $50,000
security_deposits: $75,000
insurance: $30,000
translation: $15,000
consulting: $25,000
total: $205,000
annual_ongoing:
license_renewals: $15,000
reporting_costs: $10,000
compliance_monitoring: $20,000
legal_updates: $10,000
total: $55,000
Next Steps
- Prioritize provinces based on market opportunity
- Engage local legal counsel in priority provinces
- Prepare standardized documentation package
- Begin with Ontario operations (least restrictive)
- Apply for BC and Alberta licenses
- Prepare Quebec French documentation
- Monitor regulatory changes and updates
References
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